Events run smoother when every printed thing is live.
Check-in QRs on badges. Schedule QRs that update when a session moves rooms. Password-gated sessions. Lead capture on every booth. Per-session attendance rolled up in real time.
- Update the schedule after signage has printed
- Track check-ins, session scans, and booth visits
- Gate VIP or paid sessions with a password QR
- Route scans to different content per attendee tier
- Generate per-attendee codes from a CSV in seconds
- Live dashboards for the ops team mid-event
What ScanForge does differently here
Badge & check-in QRs
Bulk-generate a unique QR per attendee from your registration CSV. Scan at the door, at sessions, at booths — every touch lands in your analytics in real time.
Live schedule updates
Rooms change. Speakers swap. Times shift. With a dynamic schedule QR printed on every badge and signage board, you update the destination once and every attendee sees the new schedule instantly.
Password-gated sessions
VIP dinners, paid breakouts, or sponsor-only sessions — gate the destination behind a password so only the right attendees can access the content.
Booth lead capture
Each booth's QR routes to its lead-capture form, product demo, or post-event email signup. Per-booth analytics show which sponsors actually drew engagement.
Wayfinding by location
Signage QRs routed by the scanner's physical location (or the specific code scanned) guide attendees to the closest restroom, nearest coffee, or the hall they're meant to be in.
Post-event redirect
The minute the event ends, flip every printed QR to a post-event page — recordings, feedback survey, or next year's save-the-date. Your signage keeps working after the event closes.
A real scenario
- Step 1Pre-event: bulk generate
CSV in, thousands of attendee and booth QRs out — each unique, each branded. Print on badges and signage weeks in advance.
- Step 2During event: track + adapt
Every scan streams into your ops dashboard. Update any destination as the day unfolds — room changes, agenda swaps, breakout cancellations. No reprinting, no chaos.
- Step 3Post-event: redirect and measure
Flip every QR to a post-event destination. Export attendance per session, booth engagement per sponsor, and full event analytics for the recap deck.
Common questions
- Can we update an event's schedule QR after badges are printed?
- Yes. That's the core use case for dynamic QR codes. Print badges weeks in advance, update the destination the moment a session moves or a speaker changes. Every attendee sees the current schedule — no reprinting, no stale info.
- Can we generate unique check-in QR codes for every attendee?
- Yes. Upload your registration CSV and ScanForge bulk-generates a unique branded QR per row in seconds. Each code tracks its own scans, so you get per-attendee check-in history, per-session attendance, and booth engagement.
- Can we gate VIP or paid sessions with a QR?
- Yes. Password-gated QRs show a branded gate page before resolving to the destination. Hand out the password to qualifying attendees; wrong-password attempts are rate-limited and logged. Great for VIP dinners, sponsor-only breakouts, and paid workshops.
- Can we see booth engagement per sponsor in real time?
- Yes. Each booth gets its own QR (or multiple, for different assets). Scans stream into the sponsor's dashboard — or roll up into your event-wide dashboard — with geo, timestamp, and device. Sponsors get live proof of booth traffic; you get data for next year's sponsorship pricing.
- What happens to the printed QRs after the event?
- Up to you. Flip every QR to a post-event page (recordings, feedback survey, next year's save-the-date) and the badges keep working for weeks. Or revoke them — revoked codes show a branded 'event has ended' page.
Other use cases
Every badge. Every booth. Every session — measured.
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